Privacy Policy

International Legal Partners FZE-LLC ("ILP", "we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the ILP Digital Portal ("Platform") for healthcare recruitment services.

1. Information We Collect

1.1 Personal Information

We collect information that you voluntarily provide when registering as a Candidate or Employer, including:

• Identity Data: Full name, date of birth, nationality, passport/ID information
• Contact Data: Email address, phone number, postal address
• Professional Data: Professional registration numbers (NMC, GMC, HCPC, CORU, etc.), qualifications, employment history, specialisations
• CV Documents: Curriculum vitae, certificates, references, DBS/background check results
• Health Data: Where relevant to placement, information about fitness to practise (processed under UK GDPR Article 9)

1.2 Special Category Data

As a healthcare recruitment platform, we may process special category data including health information and professional registration status. We rely on explicit consent and legitimate interest bases under UK GDPR Article 9.

1.3 Technical Data

When you access the Platform, we automatically collect:

• IP address and device identifiers
• Browser type, version, and settings
• Pages visited, time spent, and navigation patterns
• Cookies and similar tracking technologies (see Section 7)

2. How We Use Your Information

2.1 Primary Purposes

• Processing and matching Candidates with suitable Employer opportunities
• Verifying professional qualifications and regulatory registrations
• Facilitating interviews, shortlisting, and placement processes
• Communicating about opportunities, updates, and platform changes
• Maintaining compliance with UK employment law and healthcare regulations

2.2 Employer Services

For Employers, we use collected data to:

• Search and filter Candidate profiles based on criteria
• Verify professional registrations via NMC, GMC, HCPC, and other regulatory body databases
• Manage shortlists, interview scheduling, and placement documentation
• Generate compliance reports for regulatory purposes

2.3 Candidate Services

For Candidates, we use collected data to:

• Create and maintain professional profiles visible to Employers
• Match opportunities based on qualifications, location preferences, and experience
• Process CV uploads and verify credentials
• Notify of relevant opportunities via email and platform notifications

3. Legal Basis for Processing

We process your personal data under the following legal bases:

Processing Activity	Legal Basis
Account registration	Contract performance (Art 6(1)(b))
Professional verification	Legitimate interest (Art 6(1)(f))
Marketing communications	Consent (Art 6(1)(a))
Regulatory compliance	Legal obligation (Art 6(1)(c))
Health & fitness data	Explicit consent (Art 9(2)(a))

4. Information Sharing and Disclosure

4.1 Within ILP Network

Your information may be shared with:

• Employers searching for healthcare professionals (with your consent)
• Regulatory bodies for verification purposes (NMC, GMC, HCPC, etc.)
• Third-party service providers (CV hosting, email services, payment processors)

4.2 International Transfers

As a global recruitment platform, your data may be transferred to:

• UK/EU: Protected under UK GDPR adequacy decisions
• UAE: Processed in accordance with DIFC Data Protection Law
• Other countries: Only with appropriate safeguards (Standard Contractual Clauses)

4.3 Legal Requirements

We may disclose your information when required by law, including:

• CQC, NMC, GMC, HCPC regulatory investigations
• UKVI/Right to Work verification
• DBS criminal record checks
• Court orders or legal proceedings

5. Data Retention

We retain your personal data for the following periods:

• Active Profiles: Duration of your account + 2 years after last activity
• Completed Placements: 7 years (UK tax and employment law requirement)
• Professional Records: In accordance with NMC/GMC/HCPC retention guidelines
• Marketing Preferences: Until consent is withdrawn

6. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

• Right of Access: Request a copy of your data (Subject Access Request)
• Right to Rectification: Correct inaccurate personal data
• Right to Erasure: Request deletion of your data ("right to be forgotten")
• Right to Restrict Processing: Limit how we use your data
• Right to Portability: Receive your data in a portable format
• Right to Object: Object to processing based on legitimate interest
• Rights Related to Automated Decision-Making: Request human intervention

7. Cookies and Tracking

We use cookies and similar technologies to:

• Essential Cookies: Required for platform functionality (authentication, security)
• Analytics Cookies: Help us understand how you use the platform
• Marketing Cookies: Used with your consent for relevant advertisements

You can manage your cookie preferences through our Cookie Settings panel or your browser settings.

8. Data Security

We implement appropriate technical and organisational measures:

• Encryption of data in transit (TLS 1.3) and at rest (AES-256)
• Regular security assessments and penetration testing
• Access controls and authentication requirements
• Staff training on data protection and confidentiality
• Incident response procedures for data breaches

9. Children's Privacy

The ILP Platform is not intended for individuals under 18 years of age. We do not knowingly collect data from minors. If you believe we have collected such information, please contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy periodically. Material changes will be communicated via:

• Email notification to registered users
• Notice on the Platform's login page
• 30 days' notice before changes take effect

11. Contact Us

This Privacy Policy is governed by the laws of England and Wales. For healthcare-specific data processing in Scotland, Northern Ireland, or the Republic of Ireland, additional local requirements may apply.